Databases
Importing Data
Updating Data

The preferred method for capturing and updating bulk data contributed to oneFish is by utilising a facility known as a KO (Knowledge Object) Pool. This facility allows oneFish to display KOs that reside in other resource (provider) systems to be displayed alongside oneFish KOs both in topics and the search results, and for them to be updated automatically at regular intervals. read more:KO Pools

Alternatively...

Databases

From time to time, oneFish is offered existing databases for incorporation into oneFish. These databases may comprise a variety of data including project records, bibliographic records, and other types of datasets. These general guidelines apply to all types of data, and are intended to provide an indication to the data provider about how their data will be handled by oneFish and what access they will have. Any data imported into oneFish remains the property of the data provider.

Importing Data

• Anyone wishing to offer a database for incorporation into oneFish, should in the first instance contact the Chief Editor (onefish@fao.org).
• The database provider must give information about the structure, format and content, and especially about the ownership of the database/data.
• The source database/data will then be analysed by oneFish staff to decide its suitability for import into oneFish.
• The acceptance of historic data (pre-1995 documents; pre-1990 projects) will be based upon:
  • the perceived value of the data to the oneFish community;
  • the quality of the data;
  • the amount of effort to be expended in importing it;
  • whether the data is available online elsewhere, and
  • whether the data provider will subsequently be updating it.
• If accepted, arrangements will be made for the source data to be exported in a suitable format for importing into oneFish.
• Every record in the source database will be globally allocated a primary topic ctn, which will normally be that of the data owner, e.g. Int. Inst. Fish. Econ. Trade (IIFET). Display in other topics will be reliant upon individual records/KOs being `collected' by a topic based on matching subject keywords.
• Any projects with start dates up to and including 31 December 1990 will go directly into the Projects Archive topic.
• Any documents with publication dates up to and including 31 December 1995 will go directly into the Documents Archive topic.
• After the import has taken place, the data owner will be given access to their topic so that they can edit and update their data as required.

Updating Data

• If the data provider produces a prolific number of records annually, an arrangement can be made to receive batches of new and updated records regularly for import into oneFish. 

For existing ongoing projects, it may also be possible to receive batches of updated records and automatically overwrite and update the original record. The exact procedures to be discussed and agreed with each data provider.

• Alternatively, if the data provider adds only a few new records per annum, then it is recommended that they appoint a Topic Editor from within their organisation to add these new records directly into oneFish via the online forms, and to update their existing records via the online edit forms.